Rosterworks, employee scheduling Features
Rosterworks has all the features necessary for you to track employee profiles, schedules, rosters, training and more …
Online Roster / Rota:
- Our entirely customizable roster is built to enable you to build next-week’s roster quickly and efficiently, without making mistakes.
- Online –employees can see from anywhere, when and in which property they are working for the week ahead.
- Prepare as many rosters in advance as needed or wanted. Only publish when ready.
- Import data from previous rosters shift-by-shift to save on HR management time.
- “Check Roster” before publishing– automatically checks the roster for pre-determined errors.
- Vacation errors – will not let you roster an absent employee.
- Make live changes to the roster at any time.
- Do you share employees across several properties or businesses? Build several rosters on the same page.
- All employees are emailed automatically to check the roster when it is published.
Timeclock, clock in / out:
- Can be locked down to the property to ensure employees are on site when clocking in.
- Customized clock-in or clock-out checklists for any job.
- Track overtime: Clock-in / out cross-references with the roster.
- Wages are set per employee and/or shifts: set different wages rates for different shifts.
- See in real-time who is clocked in, when they started and what they are doing.
Who’s working
- See a live summary who is working in each property / business at any one time from anywhere.
- See when employees clocked-in, what job they are doing and for how long they have been doing it.
Vacations / Holiday management
- Employees can easily request and track vacations.
- View, track and manage vacation requests with ease. The employee is automatically updated by email.
- Retrieve all annual vacation data per employee for easy accounting.
- No chance of rostering an employee while he is on vacation by mistake! All approved vacations are flagged when editing the roster.
Staff profiles / Contact details
- Profile pages, giving contact details, emergency contact details, allergies, birth-dates etc.
- Easy to manage contract details, wages (salary, monthly or hourly) and progress in the training manual.
- Track employee performance through the Manager Comments and Employee Review system.
- Safe and secure access levels.
- Trying to reach one of your employees? A secure password-protected list of all employee contact details is available at all times.
Training and appraisal suite:
- Upload and organize your business procedures, philosophy, health and safety regulations, shift information etc.
- Ensure that employees have read your training manuals – all progress is logged.
- Customize each training manual for each employee and allow him or her to access it from home.
- Uploaded training manuals, tables, checklists and images to the training program with ease.
Vehicle Management:
- Keep track of company vehicles.
- Link vehicles to specific shifts, allowing you to track which vehicles are used when, by whom and for what job.
- See at a glance what vehicles are in use at any one time.
- Track speeding tickets or other road violations.
- Remind employees of safety procedures through a customized checklist when checking out or returning a vehicle.
Online Daybook:
- Online electronic diary / to do list for seamless communication and messaging within and between departments.
- Maintenance issues and to-do lists, employee notes, shopping lists, lost-and-found notes can be logged, viewed, organised, printed.
- See a list of pending and accomplished tasks.
- Keep track of upcoming events.
- Highlight emergency tasks.
- Organise your information by department / property for quick-viewing and easy use.
Full Reporting / Pay System:
- Track and control employee costs and work-times with a variety of useful reports.
- Hourly and / or monthly payroll.
- Exceptions rule: Set pay-rates exceptions for specific shifts (e.g. night-shifts).
- Anomaly report: set a threshold (e.g. 15 mins) and view all clock-in and clock-out mismatches with the roster.
- Minimize overtime in real-time and prohibit employees from clocking in outside of their shift times, giving you a perfect view and control of employment costs.
- Complete security – access to information is restricted per user profile.
- Export reports to Excel.
Customized and secure access
- Each access level is customised allowing complete flexibility of access from upper-management to front-of-house employees.
- Designed on a “need-to-know” basis: Choose how much information is available to employees online.
- Third party security design ensures all your data is safe and inaccessible to anyone without the necessary login details.
Multi-property functionality
- Designed to be used across a variety of property types: single property, multi-property sharing staff, or multi-property companies with separate staff.
- Designed for businesses of all sizes: small businesses of 10 employees or less to international companies with properties across different countries and continents.
- Monitor and manage your employees easily and efficiently from anywhere in the world.
International Functionality
- See what is going in your business from anywhere in the world at any time.
- Run your business on-the-go.
- Set different currencies for different countries for the payroll functions.
- Monitor employee performance in your businesses across countries and continents.
